Become an Exhibitor

The 2025 World Canals Conference provides an extraordinary opportunity to showcase your organization on an international stage. Thousands of New Yorkers will join at least 500 delegates from around the globe for conference events, tours, and programs.

A Prime Location

The 2025 World Canals Conference Exhibition will be held September 21-24, 2025, at the Hyatt Regency Buffalo. The exhibition space is in a prime location surrounded by the conference rooms, breakfast room, and coffee break stations. In addition to dedicated exhibition times, delegates will have opportunities to stop by booths for casual conversation and networking. We recommend having materials available on your table throughout the day.

Key Details

Booth set up: Sunday, September 21, 12:00pm – 5:00pm and Monday September 22, 6:30am – 8:00am
The Exhibition Hall will be open for conference delegates to visit during these times:
- Monday, September 22, 10:00am – 5:00pm
- Tuesday, September 23, 7:00am – 8:30am (during breakfast)
- Wednesday, September 24, 1:00pm – 4:30pm
Exhibitors are strongly encouraged to have their booths staffed during break times
Booth breakdown can begin on Wednesday, 9/24 at 4:30pm and must be disassembled by Thursday, September 25, at 12:00pm
Each exhibitor will be provided with a clothed, 6-foot table (1.83m) and 2 (two) folding chairs
Standard Wi-Fi will be provided. Should you require additional bandwidth or power to your table (at an additional fee), please contact conference planner Ashley Dukat at ashley@queencitydmc.com
Exhibitors are encouraged to incorporate branded giveaways into their display (for approximately 400+ attendees)
- Selling of items may be permitted with full responsibility of exhibitors for compliance with all applicable laws, rules and regulations
- Conference hosts, in their sole discretion, reserve the right to prohibit any items deemed to be inappropriate or inconsistent with conference themes
Exhibitors are responsible for the security of their items and area

Conference Sponsor

$0

Presenting, Premier, Platinum, and Gold sponsors are invited to exhibit at no additional cost. When you become a sponsor, you will receive an Exhibitor code to use when you register your exhibition booth.

Sponsor Info

Exhibitor Only

$1,500

Exhibitor registration includes ONE complimentary conference registration. When you register as an exhibitor, you will receive a Registration code to use to register for the conference.

Exhibitor Registration

Deadlines

Exhibition registration is open through August 25, 2025 OR until the space is filled. When the conference exhibition has reached capacity, registration will no longer be available online.

Deadline for registering complimentary conference attendee is August 31, 2025.

Payments

Payment is due upon online registration which requires electronic payment. If you must pay by check, please contact Rebecca Keister to register and request an invoice. rebecca_keister@eriecanalway.org.

For more information contact:

Ashley Dukat, CMP

Founder
Queen City Destination Management LLC
(716) 796-4573
ashley@queencitydmc.com

Rebecca Keister

Development Manager
Erie Canalway Heritage Fund
(518) 237-7000, ext. 221
rebecca_keister@eriecanalway.org